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Exhibitor Checklist and Timeline

Click here for a printable PDF version of the Checklist/Timeline

 *Dates are subject to change.  Check back often for the most up-to-date information.  All changes will be reflected here and on the printable version of the Checklist/Timeline.



Exhibitor Profile Company Description/Product Categories Submission Opens Late February (May 22 Deadline)

Feb 17: Housing Opens



Exhibitor Registration Opens in March, email This email address is being protected from spambots. You need JavaScript enabled to view it. for instructions (June 12 Deadline)

Freeman Ordering Opens in March (May 29 Discount Deadline)

Marketing Toolkit will be available in late March

Mar 18: Parade of Products Entry Submission Opens (April 3 Deadline)



Lead Retrieval Ordering Opens in April (June 5 Deadline)

Apr 3: Parade of Products Entry Submission Deadline



Key Buyers Club Meeting Planning Tool Opens in May

May 20: Shipping to Warehouse Begins

May 21: Notification of Intent to use Exhibitor Appointed Contractor (EAC) Deadline

May 21: General Liability Insurance Certificate Submission Deadline

May 22: Exhibitor Profile Company Description/Product Category Submission Deadline (to be printed in Show Guide)

May 29: Freeman Order Discount Deadline (must order by this date to receive discount)

May 29: Booth Variation Request Deadline (if applicable – booth guidelines and information on variations can be found on My PCBC Exhibitor or in the Rules & Regulations)



Jun 5: Lead Retrieval Pre-Order Deadline (after this date, orders will be done on-site)

Jun 12: Exhibitor Registration Closes, email This email address is being protected from spambots. You need JavaScript enabled to view it.for instructions 

Jun 12: Ship to Warehouse at Regular Cost Deadline (after June 12, additional fees will apply)

Jun 21: Shipping to Convention Center Begins

June 21: Exhibitor Move-In Begins (Refer to the Target Floor Plan for your specific freight move-in date/time)

June 24-25: Exhibit Floor Open

June 25: Exhibitor Move-Out Begins


Don’t Forget to Check These Additional Items Off Your List!

Review the Service Kit for important information

Review the Rules & Regulations

Order your needed Vendor Services? (See Service Kit for available Vendor Services)

Add Sponsorship opportunities to enhance your presence at PCBC

Submit Meeting Room requests (if needed, email This email address is being protected from spambots. You need JavaScript enabled to view it. for request form)

Make Hotel Reservations

Set-up/respond to meetings via the Key Buyers Club Meeting Planning Tool

Make all Shipping Arrangements

Market your participation at PCBC and invite your clients using the Marketing Toolkit


Important On-Site Show Dates/Deadlines


  • Exhibitor Move-In
    • June 21, 1:00 pm - 5:00 pm
    • June 22, 8:00 am - 5:00 pm
    • June 23, 8:00 am - 5:00 pm

  •  Exhibitor Move-Out
    • June 25, 5:00 pm - 10:00 pm
    • June 26, 8:00 am - 5:00 pm
    • June 27, 7:00 am - 10:00 am
    • Move-Out Deadline: June 27, 10:00 am
    • Move-Out Carrier Check-In Deadline: June 27, 8:00 am

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